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Statutes

§1 Purpose/Aim

The aim of the association is to support and guide the development of the field of medical physics, so that the profession is practised at a professional level in Norway. It will also stimulate further training, exchange of knowledge and national and international cooperation within the profession.

§2 Organisation

The association is lead by an executive committee. The highest authority is held by a general assembly. The association is affiliated to the international organisations for medical physics: European Federation of Organisations for Medical Physics (EFOMP) and the International Organisation for Medical Physics (IOMP).

§3 Membership and Voting rights

In line with the international organisations for medical physics, NFMF offers ordinary and associated membership.

Ordinary membership will include those who are engaged in work connected with the field of medical physics and who have obtained a higher university degree to the level of Hovedfag (cand. real, cand. scient, siv. ing.). People who have other educational qualifications and experience which gives them the same competence can also apply for ordinary membership. All ordinary members have the right to vote.

Associate membership will include anyone who works within the field of medical physics. Associate members have the right to propose a motion and address meetings, but do not have voting rights. Associate members pay half of the full subscription fees. Associate membership is also open to companies and other organisations associated with the field of medical physics. Companies pay four times the ordinary subscription fees.

Institutions which have some association with the field of medical physics can apply for institutional membership. Subscription fees are the same as for companies. Membership gives voting rights equal to one vote. Up to three participants from an institution can attend NFMF professional meetings, at the ordinary member price.

Applications for full or associated membership are handled by the committee.

§4 Annual and General Meeting

Annual Meetings (AGM) will be held in the last quarter of the year. In special circumstances, the committee can call an extraordinary general meeting. Extraordinary General Meetings can also be called at the request of 30% of the membership. Invitations with a proposed agenda should be sent out four weeks before the meeting. Proposals which people would like to be dealt with at the AGM should be submitted in time for notice to be given in the invitation.The Annual General Meeting will consider the annual report and accounts, set membership fees, and select the committee, and representatives.Ordinary motions are decided on the basis of a simple majority vote by the eligible voters present, including proxy votes and advance postal votes. Proxy votes are only valid for items specified on the agenda. Proxy votes must be accepted by the committee.

§5 Executive Committee

The Committee is elected by the Annual General Meeting and consists of: a chairman, a secretary, a treasurer and two committee members. The chairman is elected in a separate election for one year at a time. The other members are elected for a period of two years. The committee is appointed on a temporary basis. The new committee takes over immediately after the annual or extraordinary general meeting. Only ordinary members can vote in committee elections.For the committee to be quorate, the chairman and at least two committee members (in the case of the chairman’s absence at least three members) must participate in the handling of motions. The committee’s decisions, disagreement and number of votes, must be recorded in the minutes.

§6 Committee obligations

Committee duties in addition to administrative duties:

  • To represent the association, nationally and internationally.
  • To follow with close attention the developments in the field which concern the association, and to inform the members.
  • To maintain regular contact with other relevant professional organisations in Norway, especially in matters concerning relations between the authorities and the professional organisations.
  • Arrange at least one professional meeting per year.

§7 Electoral Committee

The electoral committee will consist of two members chosen by the annual meeting. The committee will prepare motions for the new Executive Committee and auditor. Members should be sent motions together with the notice of the annual meeting. The Executive Committee proposes candidates for the electoral committee. One new member will be elected with a term of two years.

§8 Resignations

Members must resign membership in writing. Members who have not paid their membership fees for the last 2 years are considered to be no longer members of the association.

§9 Amending the Constitution

Amendments to the statutes can only be made at the Annual or an Extraordinary General Meeting. Proposed amendments should be sent to the members 2 months in advance. For the amendments to be accepted a 2/3 majority of the eligible voters present, including advance postal votes, is required. Proxy votes are not accepted.

§10 Dissolution of the Association

Acceptance of the dissolution of the associations must take place at 2 meetings separated by at least 2 months. One of these meetings will be the Annual General Meeting. At least ¾ majority of the eligible voters present, including advance postal votes, is required both times for the dissolution to be accepted. The division of the association’s responsibilities must be decided by the two dissolution meetings.